Notion is hands down one of the best productivity apps out there. Its flexibility and customizability make it easy to organize everything from your next big project to your favourite banana bread recipe.
But with great power comesโฆwell, a few headaches.
One of those headaches? Teamspaces.
Teamspaces are meant to help you collaborate. But letโs be honest: sometimes, our team projects are a shitshow. And when they inevitably implode, that sad little Teamspace is left sitting there in your sidebar, reminding you of dreams unfulfilled and energy wasted.
So, how do you delete these digital graveyards once and for all?
In this post, Iโll walk you through how to delete a Teamspace in Notion step-by-painstaking-step.
By the end, your sidebar will be cleansed of team detritus. Youโll be left with only active projects bringing you energy, clarity, and a renewed sense of purpose.
Letโs do this.
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How to Delete a Teamspace in Notion:
Unfortunately, Notion does not allow users to delete a teamspace directly. However, you can archive a teamspace to remove it from view. Here are the steps:
Step 1: Locate the Offending Teamspace
First, youโll need to identify the Teamspace you want to delete.
Open up Notion and scan through your sidebar on the left. Make sure you know exactly which sad, withered little Teamspace needs to be removed and removed from its misery.
Take a moment to feel the full weight of this loss. Shed a single stoic tear.
Okay, a momentโs overโtime to move on.
Step 2: Access Teamspace Settings
Once youโve zeroed in on the Teamspace you want to delete, click the โSettings & Membersโ button in the top right corner.
It will open up a drop-down menu. Select โSettings.โ You are now looking at the settings for this specific Teamspace.
Step 3: Remove All Team Members
Scroll down until you see the โMembersโ section.
It is where things get a little tricky.
Notion wonโt let you delete a Teamspace until you remove all members from it first.
So click on each member and change their Access Level to โRemove from workspace.โ Do this for every member until only you remain.
(Pro tip: If you want to delete multiple Teamspaces, remove yourself from all of them first. Then go back and archive each one.)
Step 4: Return to Teamspace Settings
Once all members are removed, click โTeamspacesโ in the left sidebar.
Select the Teamspace you want to delete again. Then click the vertical โโฆโ next to its name and select โSettings.โ
Youโre now back in the Teamspace settingsโtime for the big moment.
Step 5: Archive that Sucker
Scroll allll the way down to the bottom of the settings page.
See the โDanger Zoneโ section? Thatโs where the real magic happens.
Click on โArchive this workspace.โ A message will pop up asking you to confirm. Type in the Teamspace name one last time.
Take a deep breath. Soak in this final moment.
Then click โArchive teamspace.โ It is done. Your Teamspace has been archived and banished from your sidebar forevermore.
Cue โHallelujahโ chorus.
Step 6: Celebrate Your Newfound Freedom
With the Teamspace gone, your sidebar should look clean and refreshed.
Take a moment to bask in this new zen vibe.
Maybe do a little dance. You deserve it.
The only thing left is communicating the deletion to any remaining team members. Give them a heads-up that the Teamspace is no more.
Then move on with your life, unburdened by the ashes of projects past.
Wait, Can I Get it Back Though?
If you suddenly hunger for nostalgia, it is possible to recover your archived Teamspace.
Just head back to Teamspace Settings and click โArchivedโ at the top. Select the Teamspace you deleted and click โRestore.โ But honestly?
Donโt do it.
That Teamspace is gone for a reason. Bringing it back will only reopen old wounds. Itโs best just to let the past stay in the past.
Alternative: Leave a Teamspace
If you are not the owner, you can leave a teamspace instead of deleting it:
- Click the โSettings & Membersโ button in the top right corner.
- Select โTeamspacesโ from the left menu.
- Click the โโฆโ next to the teamspace name and select โLeave teamspaceโ.
It will remove your access without deleting the teamspace for other members.
Keeping Your Notion Tidy
Maintaining an organized Notion workspace takes vigilance.
Here are a few tips:
Review your Teamspaces regularly. Keep only active collaborations. Archive stale ones.
- Rename Teamspaces to reflect their current purpose. It makes them easier to identify.
- Communicate before archiving. Give team members a heads-up so they donโt lose access to important info.
- Archive donโt delete. Deleting content is irreversible. Archiving removes it from view while still allowing recovery if needed.
Frequently Asked Questions:
Do I need to be a teamspace owner to archive it?
Yes, only a teamspace owner has the ability to archive and permanently delete a teamspace. Regular members can leave a teamspace but cannot delete it.
Whatโs the difference between leaving and deleting a teamspace?
Leaving a teamspace only removes your access to it. The teamspace will still exist for other members. Archiving a teamspace as the owner will delete it completely.
Can I archive a teamspace if it has members in it?
No, you need to remove all members from a teamspace before the archive option becomes available. Change their access level to โRemove from workspaceโ first.
In Summary
Deleting a Teamspace in Notion takes a few simple steps:
- Remove all team members
- Access Teamspace settings
- Click โArchive this workspace.โ
- Confirm and celebrate!
Keeping your Notion workspace tidy improves your focus and productivity.
So be ruthless. Delete those inactive Teamspaces. Your mental space will thank you.
Now, get out there and conquer the world! Or just like, your to-do list. Whatever makes you happy.