How to Write a Resignation Letter: Sample Included

Are you ready to leave your current job but don’t know how to write a resignation letter? Are you afraid of burning bridges and leaving a bad impression? Writing a resignation letter may seem daunting, but it’s a crucial step in leaving your current job on a positive note.

Why is a Resignation Letter Important:

A resignation letter is an important document for several reasons. It’s a formal way of informing your employer that you’re leaving. It allows you to express gratitude for the opportunity to work with the company and help maintain a positive relationship with your employer and colleagues.

What to Include in a Resignation Letter:

A resignation letter should include the following information:

• The date
• Your name and address
• The name and position of the person you are addressing
• The company name and address
• A statement of resignation
• The date of your last day of work
• A brief explanation of your reasons for leaving
• A statement of gratitude
• Your contact details

How to Write a Resignation Letter:

Writing a resignation letter can be broken down into several steps:

1. Start by addressing the letter to the appropriate person, typically your immediate supervisor or manager. Use their formal title and the company’s address.
2. State the purpose of the letter clearly and directly in the first sentence, for example, “I am writing to inform you that I am resigning from my position as [position] at [company name].”
3. Include the date of your last day of work. It will give your employer enough time to plan for your replacement and ensure a smooth transition.
4. Provide a brief explanation of your reasons for leaving if you choose to do so. Be honest but also professional and respectful. Keep in mind that you will likely reencounter these people.
5. Express gratitude for the opportunity to work with the company and any positive experiences you had during your tenure.
6. Close the letter by offering to assist with the transition and providing your contact information.

Tips for Writing a Resignation Letter:

• Keep it professional and respectful
• Be honest but avoid being negative
• Keep it short and to the point
• Avoid including sensitive or confidential information
• Proofread and double-checked for errors
• Submit the letter in a timely manner
• Make sure to keep a copy of the letter for your records

Sample Resignation Letter:

[Your Name] 

[Your Address] 

[City, State ZIP Code] 

[Email Address] 

[Today’s Date]

[Manager’s Name] 

[Company Name] [

Company Address] 

[City, State ZIP Code]

Dear [Manager’s Name],

I am writing to inform you that I am resigning from my position at [Position] at [Company Name]. My last day of work will be [Date].

I would like to take this opportunity to express my gratitude for the valuable experience and opportunities I gained during my tenure with the company. I have appreciated the support and guidance my colleagues and superiors provided, and I am grateful for the chance to work with such a great team.

I assure you that I am committed to making the transition as smooth as possible, and I am willing to assist in any way I can to ensure a smooth transition. I will complete any pending projects and train my replacement before my last day.

Please let me know if there’s anything else I can do to make this process as smooth as possible.

Thank you for your understanding, and I look forward to staying in touch.

Sincerely,

[Your Name] 

[Your Signature (if submitting a hard copy)]

The Bottom Line:

In conclusion, writing a resignation letter may seem daunting, but it’s an important step in leaving your current job on a positive note. Remember to keep it professional and respectful, be honest, and express gratitude for the opportunity.